Storing your data
What personal information do we hold and use?
To enable us to provide you with the legal services that we have been contracted to provide, respond to your enquiries about our services and to carry out the other functions (listed within our privacy notice) , we may need to hold and use the following types of data:-
- Your name (and/or business name where relevant);
- Your contact details e.g. address, email address, home/office/mobile telephone numbers;
- Your date of birth.
- Bank or building society account details;
- National Insurance number;
- Other relevant financial details personal to you e.g. HMRC records.
- Electronic ID;
- Driving Licence;
- Proof of address e.g. latest utility bill.
Case or matter details and documents
- Personal information about you or others involved in the case or matter;
- Due diligence in corporate transactions involving documents that contain personal information.
- Wills, Property title documents, Marriage certificates, Court orders.
How we store your data and for how long
Your files and data will be held securely in accordance with the Company’s file retention policy, which is readily available on request. Dependent on the nature of your instruction, this could be a period of 7 years (for example, in residential conveyancing matters) or up to 99 years for private client matters.
These time limits reflect the periods in which action can be brought under the Limitations Act 1980 or to reflect legal obligations.
Upon completion of the matter, all files are marked with the relevant timescale for deletion. The timescale will be communicated to you when the matter is closed. Whilst the Company endeavours to maintain as much information as possible electronically, certain documents are required by law to be kept in hard copy.
Any such document that cannot be returned to you will be archived securely on office premises or off site in secure storage. If you require further information, you should speak to the fee earner for your matter who will advise you accordingly.
Cyber Essentials Accreditation – Keeping your data secure
Harrison Drury Solicitors are accredited by the Cyber Essentials Scheme.
Cyber Essentials Accreditation demonstrations protection against a wide variety of the most common cyber attacks. This is important because vulnerability to simple attacks can mark you out as target for more in-depth unwanted attention from cyber criminals and others.
Certification gives you peace of mind that our defences will protect against the vast majority of common cyber attacks simply because these attacks are looking for targets which do not have the Cyber Essentials technical controls in place.
You can learn more about the process here.